Free invoice template for self-employed and LTD company in the UK

Free invoice template UK

All the sales and purchases of a business are recorded. An invoice makes available the details about a sale, including the business name, address, quantity, costs, and applicable tax rate. Efficient invoicing measures are critical for the financial health of a company. It is imperative to capture all the details correctly and reflect the terms of the contract such as payment terms including the credit period. The contract terms give information regarding the amount which is due and payment date. At dns Accountant in London, download free invoice templates for self-employed, freelancers and limited companies. Our simple and latest free invoice template is for both VAT & Non-VAT registered in Word, Excel & PDF formats.


At the top of an invoice, the following details are entered:

  • Seller’s company name
  • Seller’s address
  • Seller’s contact details
  • Invoice number
  • Invoice date
  • Customer name
  • Customer address

A simple layout with the word “Invoice” on the top followed by business details and customer name form the basic invoice details. In the middle, the description of the services / products along with the price per products, form the computing section of an invoice. Each invoice should be referenced with a unique invoice id or number which will create a unique entry in the books of account. The middle part of an invoice describes the services / products due for payment:

  • The service / product sold
  • Net amount excluding the Value added tax (VAT) (if applicable – as certain services may be exempt).
  • Gross amount inclusive of VAT
  • Details of expenses
  • At the bottom of the invoice:

    A seller should clearly define the terms of payment to avoid any confusion with the valuable customer. The terms of payment can be:

    • Mode of payment (by cash, by draft, by cheque along with account details, or by bank transfer along with bank account and sort code).
    • Credit period e.g. payment to be made within 15 or 30 days from the date of invoice.

    The company registration number should also be mentioned along with the VAT registration number of the business.

    Electronic software or accounting systems such as Nomi can take care of the administrative work. Invoice number and invoice generation will be done automatically and will reduce the number of heads deployed to a manual process. Some contractors and freelancers might have a preference to submit their invoices in .pdf format to keep the details protected, while others may add additional payment terms such as they reserve the right to charge penalties or interest on late payment in accordance with the late payment legislation.

Free Invoice Template UK

Free invoice template uk for sole traders & limited companies


  • Invoice Numbering: Mode of payment (by cash, by draft, by cheque along with account details, or by bank transfer along with bank account and sort code).
  • Name: Credit period e.g. payment to be made within 15 or 30 days from the date of invoice.
  • VAT: The accurate value added tax (VAT) should be charged. Some services might fall under the exemption category.
  • Copies: Copies of all the invoices must be kept, even if it is a cancelled invoice. Electronic copies are all valid but the business must ensure that there is a robust backup system in place.
  • Payment Terms: Businesses should carefully draft their payment terms. Payment terms should include exact dates and clearly define the credit period.
  • Order Number / Reference: If a customer generates an electronic purchase order, the seller must ask for the order number and mention it on the invoice. This is updated in the customer’s system with the invoice details automatically when the order is delivered. This is very common with big clients.
  • Bank Details: Bank details along with the relevant codes should be mentioned on the invoice to make the processing of bank transfers is easy
  • Record Keeping: Businesses can use online bookkeeping or accounting software like Nomi. Doing so will reduce the manual work and along with invoice generation all other accounts will be automatically updated. In case businesses don’t want to opt for an online accounting system they will have to keep a record of all the invoices. Key items to be noted are:
    • Date of Invoice
    • Date of Payment
    • Invoice total including VAT
    • Invoice number
    • Name of the customer
    • Product description or service details

Free UK invoice template

One of the most imperative things individuals need to do when they are working as a freelancer / contractor is to send an invoice to their clients in a timely manner and also take care of the fact that the invoice covers all the necessary details and is consistent. To help owner managed businesses and freelancers, dns accountants help our clients by giving them free invoice templates and access to our online accounting system at a nominal fee to make sure our clients don’t have any incorrect information and they don’t need to worry about their invoice number tracking and VAT registration.


Types of invoice template

  • Sole trader invoice template
  • Limited company invoice template
  • Freelancer and contractor invoice template
  • Self-employed invoice template
  • Freelance invoice template
  • Simple invoice template
  • Blank invoice template

About dns accountants

dns accountants in Haslemere offers a low cost, fixed accounting fee package to all the clients with excellent customer support. All our accountants specialise in providing accounting and bookkeeping services to owner managed business, sole traders, freelancers, private individuals and contractors. All our accountancy services include:

  • Unlimited access to all accounts
  • Ongoing advice on business and cash flow management
  • Tax planning advice
  • Updates and reminders on tax deadline
  • Access to our online accounting software at a nominal fee

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Get in Touch

Get the best advice on tax savings, accounting services, payroll, self assessment, VAT and more, whether you want to call us directly, request a call back or chat online with our experts, rest assured that we will always give you the best advice.If you have any questions, or would like to speak to us in person, please do get in touch. We're here to help.

Head Office:

dns accountants
DNS House, 382 Kenton Road,
Harrow, Middlesex, HA3 8DP

Contact Number:

0333 060 2437


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