A virtual office space is a location which is set up over cyberspace, which allows the business owners and employees to work from any location. By setting up a virtual office, you save yourself from the hassle of renting or building a conventional or traditional office space and all you need is laptops, computers, cell phones and internet access and it allows you to enhance your corporate image without having to pay excessive overheads for a physical workspace. In case of a virtual office, each employee can work from the location which is most convenient for him or her and thus it saves the business owner to hire the employees who live locally or to pay for their conveyance etc. It is also an effective way to blend home and office to gain efficiencies in both because office expenses are low while the user’s professionalism retains the image of a traditional, high-cost office and it allows for low-cost expansion with no long-term commitments and those who opt for virtual office receptionists eliminate the traditional burden of health care, records, payroll, insurance and rent. Also traditional time off like sick days, vacations, personal leaves etc does not apply to virtual staff.
The idea for virtual office space has come from the Executive Suite and it has evolved because of its ability to function remotely and discoveries and advancements like Google Hangouts, Skype have empowered the business owners to opt for virtual office space and thus it has helped them in reducing the costs of renting office space. You can have a real address at a good location without having a real office at that particular location and this flexibility has offered many young businesses the ability to build teams outside of higher profile locations, reduce costs and still look and sound prestigious. For example, having your postal official correspondence address in Central London will give your business a more prestigious feel for your clients, who might otherwise have second thoughts on your abilities based on your postal address. This is for sure not good news for your business.
The best part of having a virtual office space is that even though you do not have a traditional or conventional office space, you still have a mailing address and telephone number which you can use and print on your business cards and email signatures, while it saves you from the daily trouble of setting up a real and conventional office and other mundane tasks such as general maintenance and other expenses such as liability insurance are also reduced because they are not required unless you have a physical office space and at the same time, having a virtual office space allows you to save money and concentrate solely on your business without any distractions.
With time and advancement in technology, virtual offices are becoming more and more popular because your employees can work from their individual place and home, which allows you as the business owner to judge them on the basis of their work performance rather than how they spend their time at the work place. And contrary to the popular belief, virtual offices don’t rely only on the telephone, email and conferencing. With virtual office space, you can use other facilities such as pay-as-you-go basis i.e. pay when you use it. For example, if you have a meeting in Central London, you can use this service to hire a space at the desired location and pay for the duration you have used it, which is otherwise not possible with conventional and traditional workspace. With the conventional office space, one of the main issue and difficult elements of business is expansion because it normally involves long term lease agreements, whereas with virtual office space, you can easily expand and contract as per the requirement without hindering the flow of your business.
With the advancements in technology and inventions such as Skype, Hangouts, more and more business owners are opting for the virtual office space and giving their employees to work from their own place and home. Anyone, irrespective of size of his or her business can start and opt for virtual office space and it does not matter if you are a small business owner or the CEO of a corporate company.
Virtual office address is actually a misnomer as it indicates that the address is somehow in a virtual space however, the address is very much real as your home address. A virtual office address is simply an address which you can use to have your mail sent to. It could be your home address too but you rather call it as your office address because it adds credibility and prestige to your business and work.
For example: 3/349 Coronation Drive Milton QLD 4064 is a virtual office address, which does exist in real.
One of the main reasons, why most businesses are opting for having a virtual office space over a conventional one is because of its price and it is significantly cheaper to use a virtual office space.
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