Registered Offices Address & Change Registered Office Address UK

Numerous legal requirements are required to be fulfilled while incorporating a new company, partnership or a limited liability partnership. The list of documents is vast, and all of them need to be submitted duly to the House of Companies and Her Majesty’s Revenue and Customs. Among the many important details are the details of the Registered Office Address UK. All the records are maintained by the government and updated regularly.

A company, or a partnership of any kind, needs a registered office for various purposes. The primary reason for the requirement of a registered office address in UK is to receive letters by post and other vital documents from the government or the clients of the business. There are many questions regarding the details and the ambit of the registered office address which confuses many of us.

Before we get into more in-depth details, you must know that a registered office address does not need to be an office or place you visit regularly. However, the office must exist physically for you to make it as your registered office. Also, the address can be a residential or commercial address. The address should be a complete postal address not just a fragment of the address. Also, you cannot use a P.O. box number unless you include the entire address.

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All About Registered Office Address

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There are many questions about a registered office address. Here are some of the frequently asked questions and their answers. Being aware of the following things is important before you get an address registered as your registered office.

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Why Do You Need A Registered Official Address?

As per the company law in the UK, all companies, partnerships and limited liability partnerships need a registered office. The registered office address is added to the public record in the country to maintain transparency. Also, the registered office address serves as the official address to receive important letters and documents.

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Can You Change Registered Office Address in UK?

Yes, you can change registered office address of a limited company in UK. This can be done as long as the next address you get registered is in the UK. A person can easily do so by filing for a change. The change in registered office address can be done online as well. You will be required to fill out a few forms before you can change your registered official address. There are different forms for different kinds of companies, choose the one which fits your company. After submitting the form, the new details will be uploaded on the public records within the next twenty-four hours. Also, this change in registered office address will be verified by the U.K government via a letter.

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Do you need to store some documents at the registered office?

Yes, there are some documents which you or any company, is legally required to store at the registered office. Here is a list of the vital documents you need to keep at your registered office:

  • A registered of members at the company.
  • The names and addresses of the company’s directors.
  • The minutes of meetings.
  • Register of shareholders and debenture holders.
  • All documents of the company about redemption or purchase of own shares.
  • If it is a limited liability company, then the indemnities of the directors.

You will need to store any other document or documents as prescribed by the law in force at the time. Also, these records can be stored in a hard copy format or digital form.

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Which addresses can be used for your registered office’s registration?

Registered office address is a legal requirement for all companies. You can use a residential, commercial or the address of a council house. Although you can use the address of a public or council house, you will need to obtain the permission of your landlord. There will be other matters that you will need to take care of as well. However, if you are using the address of your residential area, you may have to deal with unnecessary visits from the government or other people.

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Business addresses and Registered office addresses, is there a difference?

Most people get confused with the two mentioned above. A business address and registered office address seem to be the same but are entirely different. A registered office address is an address where you will receive all the statutory and important letters. Business address, however, is a different thing. A business address serves as the address for your business clients and business partners to make contact with you. The business address is also used for the supplying, production and receiving purposes. There is no statutory rule which says that registered office and business addresses cannot be the same. Many businesses keep the two same, however, for the companies which work outside the boundaries of the country need separated business address. The business addresses can be many, but there can only be one registered office address.

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Registered Office Address Services UK

It is clear that a registered office address is required by every Limited company in UK. A company of any nature should provide the details, the entire postal address, for the registered office. It must be kept in mind that any area can be used as the registered office’s address as long as the area is within the boundaries of the United Kingdom.

Finding an address for your registered office may prove to be a mammoth of a task. But luckily there are many registered office services in the country which make this task especially simpler to deal with. These services are called “Registered Office Services” The main objective of these services is to make your work easy. These Registered Office Services provide a legitimate office address for your company in UK. The company’s address will be in the country. These services also give you this service in a specific area.

The features and the services provided vary depending on the company and the service provider chosen by you. There are many Registered Office Services which provide the facility of delivering your letter and documents within three-two hours of receiving the payment and fees for their service. The fees for this kind of services vary largely upon the kind of service these service providers are providing.

But in most cases, the Registered Office Services UK will find an address for your office in no time. This address will be within the country. Also, this service, without a doubt, will always send your letters and documents to your given address. The address you provide to the service provider could be your personal address or a business address. That choice is yours. Most of these Registered Office Services UK are billed annually, and their service is provided throughout the year.

Conclusion

Every company, of any nature, incorporated in the United Kingdom is legally required to maintain a registered office address. This address serves as the address where important notices and letters from the government are received. Also, this address receives important details and notices for matters relating to the company. There are various legal formalities for registration and maintaining a registered office.

There are many services providing the service of providing an address for the registered office exist all over the world. These services make sure that you find the right address at the right time. Also, these services make sure that you receive all the important documents sent to your registered office address in time. As services stand, there are many service providers who provide amazing service. However, there may be some who do not provide the same level of services. To choose the best service read up on their reviews and features.

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Registered Office FAQ's

The Registered Office Address (ROA) is the address at which your company is officially, legally, registered upon incorporation. It is displayed on the Public Register of Companies at Companies House.

All companies registered in England or Wales are required by law to have a ROA (a company registered in either England or Wales can move the address to any location in either country).

Your legal, ROA need not be the same as the address from which you trade. As the legal address, the ROA will always be used for official correspondence from Companies House (the UK registrar), HM Revenue and Customs (HMRC; the UK tax authority) and other UK governing bodies, including reminder letters and extremely important documents to do with your company. You may also inform your business bank of your ROA for statements and correspondence.

The ROA must be secure and be the address at which the company, its directors and shareholders can be contacted by post. The ROA must be able to accept mail and, if necessary, sign for it during office hours. It is not possible to use a PO Box as a Registered Office Address. Other requirements of a ROA are that the Company Registration Number and the ROA must be displayed on your company stationary (letterhead and invoices).

The ROA must be secure and be the address at which the company, its directors and shareholders can be contacted by post. The ROA must be able to accept mail and, if necessary, sign for it during office hours. It is not possible to use a PO Box as a Registered Office Address. Other requirements of a ROA are that the Company Registration Number and the ROA must be displayed on your company stationary (letterhead and invoices).

There are several advantages to having a Registered Office Address:

  • You can use your ROA for official mail only*;
  • You can keep your private address separate;
  • Your ROA is not affected should your business or residential address change;
  • Your ROA, secure and manned during business hours, can take in and sign for official mail for you

You can nominate DNS as your ROA. We will forward any mail we receive for you to the address you supply.

*Please note that if you wish DNS to receive other non-official mail (other than mail from your business bank, Companies House or HMRC), you will need to purchase from us a Business Trading Address.

There are several advantages to having a Registered Office Address:
  • Extremely competitive fee to act as your ROA from as little as £20 + VAT p.m.
  • Secure and safe; open during normal business hours;
  • HMRC Correspondence sent to DNS as your ROA;
  • Keep your home address private, out of the public domain
  • All business bank statements sent to DNS as your ROA;
  • As your ROA, DNS will action all mail and forward mail to the address you supply in the UK or overseas;
  • DNS offer professional support: our trained advisors will answer your questions by telephone or email;
  • Our customer services team is at your disposal: the key component of our ROA service.
  • You can buy DNS ROA by submitting your form.
  • You can opt to pay monthly or annually.
  • On Receipt of the form, DNS will notify HMRC and Companies House of your new ROA and then confirm with you that we have done so.
  • We request that you update your new ROA with your business bank.
  • DNS will receive and action all mail from HMRC, Companies House and your bank.
  • DNS to forward all mail to you: scanning it and then emailing you, or by fax or post.
  • To the outside world your DNS ROA is your new prestigious office address.

DNS offer a ROA service. Your ROA is the address at which your company is officially, legally, registered upon incorporation. It is displayed on the Public Register of Companies at Companies House.

All companies registered in England or Wales are required by law to have a ROA (a company registered in either England or Wales can move the address to any location in either country).

Your ROA need not be the same as the address from which you trade.

No, you cannot use a P.O. Box as your ROA. Your ROA must be secure premises where mail can be received and signed for if necessary.

It is your legal address only, if you want to use DNS for all your business correspondence, then you must register with us and tell us you require a business trading address.

Your ROA must be used for official correspondence from Companies House (the UK registrar), HM Revenue and Customs (HMRC; the UK tax authority) and other UK governing bodies, including reminder letters and extremely important documents to do with your company. You may also inform your business bank of your ROA for statements and correspondence.

DNS will open and date-stamp all your mail. If the mail is from HMRC, Companies House or contains bank statements or other important documents to do with your business and accounts, then we will action it. We will scan and email or send to you by post all mail that arrives for you.

We will email, fax or post any mail to you; please be sure to always supply us the correct address where you would like to receive correspondence to do with your business.

There are plenty of advantages but the main ones are that you are able to use DNS’s prestigious London address; we are in the office from early in the morning to late at night to receive post and packages, we are secure and so you know that even the most sensitive of documents are safe with us. Furthermore, we will never hassle you for documents because we will receive and action them on your behalf.

As soon as we have your authority (the form and your signature) DNS will inform all statutory bodies of your change of address. We will ask you to notify your business bank.

It certainly is, and what’s more it’s a lot less expensive than if you rent a prestigious London address.

With your ROA at DNS you will have a prestigious address to display on your letterhead. It will mean also that all your official mail can be directed to our address which is open early until late Monday to Friday. We are also able to process much of this mail because as your accountant much of it will consist of bank, HMRC and other official documents that belong with us anyway. The ROA service is an excellent provision that is completely tax deductable, and many of our clients that make use of this service also use the Secure Storage facility we offer.

If it suits you, you may display both your ROA and your business address, but if you don’t want to, for security purposes for example, you can choose to display only your ROA.

DNS offer a call answering service to a number of our clients, so yes we can act as your answering service and we could discuss tying it in with your ROA address service at very reasonable rates.

Yes, DNS have a number of meeting rooms that are available to hire by DNS clients, and we could discuss tying it in with your ROA address service at very reasonable rates.

As you ROA all correspondence from HMRC would be sent to your ROA if that is what you requested us to do. DNS will send out all the notification letters of your ROA to all statutory bodies, but we would ask you to write to your bank if you request that your statements are sent to your ROA.

Your ROA and Trading address are two different entities. Your ROA is your legal address only and all companies registered in the UK must have a ROA. If you want DNS to receive all your mail then you must subscribe to our Trading Address facility.

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