What is bookkeeping for a small business?

You have made your website live and found the perfect market for churning money. You need to stick to the market to grow as a small business. However, that’s not all when you plan to take your business to heights.

If you wish your business to grow, you need to keep track of bookkeeping and accounting. Doing these accurately will not only save you time but also money. Rather than waiting till the very end to tackle this, you must get onto it as soon as possible.

What is bookkeeping for a small business?

What is bookkeeping for a small business?

Bookkeeping refers to the methods of identifying and recording all the financial transactions of your business. With proper bookkeeping, you can keep track of your business revenues. Furthermore, you will also understand how much you’re spending and where you’re spending.

Gone are the days when you had to manage ledgers and books. The accountants had to manage ledgers and books. The record of transactions will be maintained in journals, daybooks, and cash books. You don’t have to manage these transactions via software.

Why do small businesses need bookkeeping?

Every small business, after time, will need to manage its finances. As you begin to grow, you cannot afford to lose out on money. An accurate bookkeeping procedure can play an essential role in properly managing your business.

Given below are some of the prominent benefits of bookkeeping for small businesses:

  • You will have a track of the money that you’re making and spending.
  • You will be able to manage tax returns and transactions.
  • You can make better financial decisions based on budgeting and planning.
  • When you have all the financial transaction information gathered in one place, it becomes easy for you to track the records. You can manage the financial discussion with accountants, investors and lenders.
  • You will be able to avoid the risk of making incorrect payments that will eventually lead you to cost more money.
  • With proper bookkeeping, you can also track the cash crunch. As a result, you can stay prepared for any emergency if the condition arrives.

Important Tips for Small Business Bookkeeping

If you’re a small business, you must start bookkeeping today. You should keep track of everything to avoid disturbances or penalties for the business. You will have to do it yourself if you need an accountant to take care of your transactions.

Given below are some of the important tips that you will need to follow for small business bookkeeping:

Make a record of every payment

Every payment, no matter how small, is extremely important. Whether it’s online software or books, you must maintain a record of every payment. Furthermore, you must also mention the dates you will receive and make the payment.

Keeping a record of every payment will make it easier for you to track everything. If you need the transactions later for legal purposes, you may refer to the bookkeeping document.

Always be particular with deadlines

Being particular with deadlines is extremely important. Whether you have to make a payment or receive one, you must always arrive on time with it. As a small business, you will also be answerable to the HMRC. If you have to pay them, you need to be very particular about the deadline they set.

You must give your clients a deadline so they can make the payments. It is advisable to keep a record of late payers. If you miss the payment or deadline, it can be a huge problem. Being particular with deadlines is known as credit control. Furthermore, it will also help in maintaining a healthy cash flow.

Follow the accounting method

Bookkeeping is an important part of accounting. Hence, you must follow the processes carefully. Initially, you may follow the traditional accounting record along with the income and expenses. Furthermore, you must record the date of the invoice.

Cash accounting is important as it will help you understand the date of paying and receiving money. When you follow the cash accounting method, you can save money. You will not need to pay taxes for the money that is yet to be received or not received.

Produce monthly reports

Monthly reports are important. Since you are handling your small business, you must understand the monthly expenses and earnings. This is one of the best ways to be familiar with business finances.

When you have a monthly record, you can be sure that you are doing everything correctly. Your monthly report should keep a record of your losses and profits. Apart from that, you must also maintain the balance sheet. It will help you understand how well the business is performing.

File the bank statements and invoices in order

When you start maintaining everything in order, things become extremely easy. You must maintain them in date-wise order. You must keep or store the invoices and bank statements in a file in order. Whether they are paid or unpaid, keeping a record and storing these documents in a file will help to avoid the risk of losing them.

In terms of the sales invoice, you must number or maintain everything sequentially. You won’t have to chase them in case of late payments. Every small information will be recorded, preventing any huge problems.

Should you be outsourcing bookkeeping?

It completely depends on what your business requirements are. You will not have to handle the bookkeeping procedure when you start your business from a small or initial scale. However, when you’re doing it all by yourself, you must track how much you spend per week. Before outsourcing, you must understand the monetary value. You must understand how much you’re saving and whether or not you will be able to afford the bookkeeper. A professional bookkeeper usually charges a significant sum, which will help you in the long run.


For every small business, having a bookkeeper is of utmost importance. Nonetheless, in many cases, it may not even be a decision. If you outsource bookkeeping services, you must know what you’re up to. Having a proper financial plan in place can eventually allow the growth of your business in no time. Furthermore, you will also be able to keep a record of everything that will help business growth.

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