Any person or individual who decides to start his own practice or business is referred to as a Sole Trader or Self-employed individual. The business can enroll with HM Revenue and Customs (HMRC) anytime upto October 5, starting from the business’ second tax year. If the business is already registered, a sole trader can use the online service to:

  • fill and send tax returns to HMRC
  • review and verify the tax return

How to Register as a Self Employed or Freelancer

REGISTER AS SELF EMPLOYED ONLINE

If a self-employed individual is using the online service for the first time, they need to sign-in at the Government Gateway account or can use the GOV.UK verify. It will take approximately ten (10) minutes to sign up to the GOV.UK verify and once this is done, it can be used for other government services. However, this service cannot be used to purchase other software or forms to send self assessment returns for a:

  • Trust and estate
  • Partnership
  • A person living overseas as a non-resident

If a self-employed person or sole trader is not registered, the various ways to register are:

  • not as a self-employed individual
  • as a self-employed person or a sole trader
  • register as a partner (s) or partnerships

HOW TO REGISTER AS SELF EMPLOYED

REGISTER AS SELF EMPLOYED UTR

A self-employed individual can register for self assessment and Class 2 National Insurance (NI) immediately after opening a business. To register, a sole trader needs a Unique Taxpayer Reference (UTR), a 10-digit number. The UTR can be found on prior tax returns or other HMRC documents, such as, notices to file returns or payment reminders. If the UTR is lost, a sole trader will automatically be sent a UTR when he / she register for self assessment or at the time of setting up a limited company. This 10-digit number, at times can have a letter “K” at the end. It may be called a tax reference.  A sole trader can also call the self assessment helpline and ask for the UTR.

REGISTER AS SELF EMPLOYED FOR NATIONAL INSURANCE AND TAX

The major advantage of working as a sole trader or a self employed individual is the ease of operating and managing the business. Once an individual starts operating as a sole trader or through a business partnership, he / she becomes accountable for paying the income tax and National Insurance (NI) on their own or through a small business accounting and taxation consultant like DNS Accountants. The business can register with HMRC anytime upto 5 October, from the second tax year of the business. A tax year is from 6 April to 5 April. For example, if an individual starts a new business as a self employed or a sole trader in March 2016, the individual must register until 5 October. However, if the first self employment work is undertaken in May 2016, an individual need to register as a sole trader with HMRC until 5 October 2017.

Also, once an individual starts operating as a sole trader or self employed, it becomes imperative to complete a self assessment tax return each and every year and pay the National insurance (NI) contribution. Registering with the HMRC is a fairly simple process and there is very little paperwork involved and a sole trader does not have to pay any company formation cost. However, a sole trader needs to formally register with HMRC, and assume responsibility to pay his/her income tax and National Insurance liabilities.

Also, as a sole trader the business owner needs to pay Class 2 National Insurance contributions (NIC) on the income. For the tax year 2016-2017, the NIC is £2.80 a week. But, if the business has a profit of less than £5,965 a year for the tax year 2016-2017, the business is not required to make these NI contributions. For the tax year 2016-2017, 9% of the annual profit ranging between £8,060 and £43,000, and 2% of profit above £43,000, must be paid as Class 4 National Insurance contributions.

HOW TO REGISTER AS SELF EMPLOYED UK

Upon registration, a sole trader needs to provide the following information:

  • Business name
  • Business address
  • National Insurance (NI) number
  • Birth date
  • Contact details including telephone, and  email address
  • Type of business
  • Beginning date of self-employment
  • Sole trader’s Unique Tax Reference (UTR)
  • Business UTR
  • If applicable, details about business partners

HMRC SELF EMPLOYED TAX RETURN

Date of tax return to be filed Deadline for paper return Deadline for return when HMRC will calculate tax Deadline for return online
On or before 31 July 31 October 31 October 31 January
1 – 31 August 3 months from date of notice 31 October 31 January
1 September to 31 October 3 months from date of notice 2 months from date of notice 31 January
After 31 October 3 months from date of notice 2 months from date of notice 3 months from date of notice

REGISTER AS SELF EMPLOYED FORM

Self Employment Registration Form can be accessed by clicking here.

HMRC SELF EMPLOYED HELPLINE

If an individual decided to work for oneself or if someone is operating as a sole trader, he/she can even speak to the HMRC if they need any guidance for various process. To get advice, the self employed helpline number is 0844-453-0165. The helpline operates, Monday to Friday, from 8 AM to 8 PM, and on a Saturday from 8 AM to 4 PM. The helpline can provide the following information on self-employment:

  • Registering for a new business
  • Filing a tax return
  • Claiming a NI refund
  • Construction Industry Scheme and many more

REGISTER AS SELF EMPLOYED FORM – DNS ACCOUNTANTS

DNS Accountants is a skillful team of accounting and taxation professionals that helps clients with services ranging from registering as self employed to business set-up. The firm helps owner managed small business and private individuals across the United Kingdom. DNS is an acknowledged firm of ACA’s or Chartered Accountants (CA) and the firm takes pride in saying that we are very helpful to our clients & deliver unparalleled client service and persistently help clients to handle their wealth. The firm’s learned team focuses on helping sole traders with business registration, tax filings and other services such as self-assessment, payroll management and bookkeeping. At DNS, we are constantly in touch with our clients and offer

  • FIXED price service
  • Consistent and transparent service
  • Certainty on tax base and taxation advisory

Other services
DNS Accountants offers taxation & accounting services to owner-managed-businesses or self employed individuals / freelancers / contractors. For business owners and freelancers / contractors, it is difficult to keep pace with the ever changing government regulations and rules. Our expert team of chartered accountants and taxation professionals help clients in services ranging from bookkeeping to payroll to tax planning, and filing tax returns. DNS Accountants help clients focus on maximizing their wealth.



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